International Shipping with NRGship
NRGship supports international shipping and has even integrated UPS online tools to help you prepare your international shipping documents. If you have registered your UPS account for UPS paperless invoicing, you can take advantage of that service with NRGship as well.
For detailed support on international shipping, you'll want to visit UPS TradeAbility or download the
UPS International Forms How To Guide.
This outline provides an overview of our international shipping services.
SHIPPING DOCUMENTS ONLY
If you are shipping documents in a UPS Letter envelope, International documentation is not required. The description field and the checkbox "Documents Only" will be visible for shipments set to be delivered outside of the US. Add a brief description and check the box as shown below to prepare your shipping label.
PROVIDING YOUR OWN INTERNATIONAL DOCUMENTS
You can prepare your own international documents and still generate shipping labels within NRGship. Enter in the declared value and description on the main shipment page. Then check the box on the International Tab that indicates you will be preparing your own documents.
PREPARING INTERNATIONAL DOCUMENTS WITH NRGSHIP
If you choose to use NRGship for the documentation - the software will print out Commercial Invoices, NAFTA certificates of origin, SED and Certificate of origin statements provided by UPS based on the information you add to the shipment. Select the forms you would like to prepare.
Below is an outline of the different forms for International document preparation with NRGship. Note that the "Adding Goods" section applies to all the form types.
COMMERICAL INVOICE
A Commercial Invoice is used for all shipments containing non-documents. The Invoice is the primary document used for importation control, valuation, and duty determination. This document identifies the products being shipped.
Invoice should include:
- Complete name and address information for both shipper and consignee.
- Phone numbers for both shipper and consignee.
- Terms of Sale (Incoterm).
- Reason for Export.
- Include a complete description of the item.
- What is the item?
- What is the item used for?
- Harmonized Tariff Codes, if known.
- Country of origin (where manufactured) for each commodity.
- Number of units, unit value, and total value (purchase price) of each item.
- Number of packages and total weight.
- Shipper's signature and date.
- A nominal or fair market value must be stated for items of no commercial value.
NAFTA CERTIFICATE
The NAFTA Certificate of Origin is used by Canada, Mexico, and the United States, including Puerto Rico, to determine if goods imported into their countries receive reduced or eliminated duty as specified by the North American Free Trade Agreement (NAFTA).
The NRGship application is designed for goods whose origin is the U.S. or Puerto Rico only.
The NAFTA Certificate of Origin must be attached to an Invoice if the shipment is valued at greater than:
- $1,000 USD and is being sent to a Mexican destination from Canada or the U.S.
- $1,600 (Canadian dollars) and is being sent to a Canadian destination from Mexico or the U.S.
- $2,500 USD and is being sent to a U.S. destination from Canada or Mexico.
Shipments valued at less than the above amounts do not require a NAFTA Certificate of Origin. Instead, the customer should type the following statement on the shipment's invoice:
"I hereby certify that the good covered by this shipment qualifies as an originating good for purposes of preferential tariff treatment under the NAFTA."
SHIPPER EXPORT DECLARATION
Shipper's Export Declaration (SED) filing is generally required by the U.S. Census Bureau for U.S. exports that contain a single commodity's value exceeding US$2,500.00. All SED information is provided to the U.S. Census Bureau and is used for export compliance and governmental reporting.
Visit UPS TradeAbility for more details on SED.
US CERTIFICATE OF ORIGIN - CO
Some destinations require a Certificate of Origin (CO) for certain commodities. The purpose of the CO is to authenticate the country of origin of the merchandise being shipped.
NOTE: The rules for when a CO is needed change often. Please be sure to verify the current criteria requiring a CO before sending your shipment. Visit UPS TradeAbility for more details to determine if you need a CO.
ADDING GOODS OR ITEMS
In addition to the information required for each form, you'll have to add goods or item information using the "Add Goods" popup window. There are tabs on the window that outline what details you will need for each product based on the int'l form(s) that you are preparing. For help, simply roll over the labels of each field on the form to if you need assistance on what to enter. (see picture below).
If you ship the same products internationally on a regular basis you'll want to add the product details in preferences to save time and ensure accuracy. After you add the item, all you will need to do is select the item from the Description field popup menu and the details will auto fill.
Once you've added the product detail - the product will be displayed in the list view on the main international page. At any time you can edit it by clicking on the row.
